How Our Email Reference Checking Works

Automate your entire employment reference verification process in just 3 simple steps. From questionnaire creation to response collection—all handled automatically.

Create Your Questionnaire

Build a custom reference check questionnaire with our easy-to-use form builder. Choose from 5 question types: short text, long text, rating scales, multiple choice, and yes/no questions.

Use pre-built templates for common roles
Customize questions for specific positions
Save templates for future use
Add up to 21 questions per check

Flexible Question Builder

Create professional questionnaires tailored to your hiring needs

Automated Email Workflow

Emails are sent automatically after candidate consent

Send Automated Emails

Our system handles the entire email workflow. First, your candidate receives a consent request. Once they approve, reference emails are automatically sent to all designated contacts.

Privacy-focused candidate consent process
Professional branded emails
Secure, unique links for each reference
Track email delivery and opens

Review & Export Responses

Access all reference responses in your dashboard. Review individual answers, compare responses, and export comprehensive reports for your hiring records.

Real-time response tracking
AI analysis: sentiment, risks & values
Export to PDF for professional reports
Export to CSV for data analysis

Professional Reports

Export and share reference check results easily

Complete Reference Checking Workflow

See the full automated process from start to finish

Enter Candidate Information

Add candidate details: name, email, position, and any relevant notes

Add Reference Contacts

List all professional references with their email addresses and relationships

Build or Select Questionnaire

Create new questions or use a saved template with role-specific questions

Candidate Consent Email Sent

System automatically emails candidate requesting permission to contact references

Candidate Provides Consent

Candidate clicks secure link in email to approve reference checks

Reference Emails Sent Automatically

Once consent received, questionnaires sent to all references with unique secure links

References Complete Questionnaire

References answer questions through simple online form (no login required)

Completion Notification

You're notified when references submit responses. Track progress in dashboard

Review and Export Results

Access responses in dashboard, get AI insights on sentiment and risks, compare feedback, export to PDF or CSV

Built for Efficiency and Security

Enterprise-grade features for professional reference checking

Automated Email Delivery

System handles all email sending, follow-ups, and notifications automatically

Privacy-Focused & Secure

Data protection built-in. Candidate consent always required

Real-Time Tracking

Monitor reference response status in real-time from your dashboard

Template Library

Save and reuse questionnaires for different roles and departments

Multiple Export Formats

Download reports as PDF for sharing or CSV for data analysis

No Software Required

References complete forms via email link—no accounts or logins needed

Ready to Automate Your Reference Checks?

Start streamlining your employment verification process today. Get 3 free reference checks to experience our automated system.

Start Free with 3 Credits View Pricing